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Forum Policy
All new and returning participants of AEP Forums are advised to review
our policies. If you have further questions please contact us at aep@ccsso.org.
1. General Information
2. Fees/Payment
3. Confirmation Notices
4. Sharing Materials
5. Forum Content
GENERAL INFORMATION
WHAT ARE THEY? AND WHO SHOULD COME?:
AEP Forums are the major convening point for AEP partners to address important issues, themes, and trends affecting arts education and to share information and resources among national, state, and local constituencies. AEP is currently reviewing its criteria for partnership, and is therefore opening its 2009 Forums to a wider network.
If you and your organization are interested in learning more about the Arts Education Partnership attending a Forum may be a good way to begin.
Please also feel free to contact us at aep@ccsso.org if you have further questions about attending a Forum. |
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ATTENDANCE LIMITS:
Most AEP Forums have an attendance limit of 200-250 participants. Please submit your registration as soon as possible in order to ensure a place. Registration is on a first-come, first-served basis; after registration is full, additional registrants will be placed automatically on a waiting list. Those on the waiting list will be notified by AEP as soon as possible if a space opens. |
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HOTEL:
AEP customarily reserves a block of rooms for Forum attendees at a nearby hotel. It is best to make your reservation well in advance of the deadline to ensure availability of space and/or any special room rate (see online registration page for an event code or group name specific to the Forum you plan to attend). If you discover that you are unable to attend a Forum, please let both AEP and the hotel know at your earliest convenience so that we can release any available rooms to other Forum attendees. |
FEES/PAYMENTS
The regular price of AEP Forums is $195.00 for the entire forum. The late registration fee of AEP Forums is $225.00 for the entire forum. |
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Online payment is available through the online registration portal on the AEP website. Should you wish to make payment by other means, please contact AEP at aep@ccsso.org and special arrangements can be made. |
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Outstanding registration fees from previous Forums must be paid in full before registration for a subsequent Forum can be accepted. |
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Unfortunately, we cannot refund registration fees for cancellations of attendance after the announced registration deadline. |
CONFIRMATION NOTICES
Forum attendees who have registered online should receive a confirmation email within 24 hours of registration. If you do not receive confirmation, please contact the AEP Program Assistant, Teka Phan, as soon as possible at tekap@ccsso.org or by phone at (202) 326-8683. More detailed program information about the Forum will be sent out approximately one week before the event.
SHARING MATERIALS
A table will be provided at the Forum for sharing materials by participants. If you wish to share materials at the Forum, it is your responsibility to transport them to the Forum site. Please bring them with you or have them shipped to yourself at the hotel. AEP recommends not bringing large quantities of materials, as there is limited space for display. Please plan also to take any remaining materials away with you after the Forum; any materials left behind will be recycled.
If you plan to share materials, please notify Teka Phan at tekap@ccsso.org 2 weeks prior to the Forum so that we can be sure to provide adequate table space.
FORUM CONTENT
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PLANNING: AEP designs the content and program for each Forum in close collaboration with the Governance Committee, Steering Committee, and a Host Planning Committee made up of AEP staff and local partners. All decisions are made with close review and consultation of feedback from previous Forums and the AEP Strategic Plan. |
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THEMES: A theme is chosen for each Forum that reflects an issue or policy area that is both topical and of interest and importance to AEP’s diverse community of partners. The theme serves as a guideline for developing the large plenary sessions and speakers as well as small group breakouts, with the goal of encouraging diverse conversations with a unified goal. |
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FEEDBACK: Shortly after the Forum, you will be contacted to fill out an online evaluation for the meeting. These evaluations are an essential resource for AEP staff and Forum planning committees, both for planning purposes and as a part of the ongoing conversation of our community. AEP encourages all participants to take time to fill out an evaluation; your opinions and observations matter. |
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